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Initiatives: HR/Payroll Initiative

Implementation Phase: April 20, 2006 to June 2008
Status: Ongoing

The start of the Implementation Phase was marked by the official Project Kick-off Celebration on April 20, 2006. This included the official unveiling of the BEACON name and logo. Previously known as SBIP, or the Statewide Business Infrastructure Program, the decision was made to change the name to BEACON (Building Enterprise Access for NC's Core Operation Needs) to emphasize the program's goals.

To keep focus throughout the course of implementation, the following objectives have been established:

  • Install the HR and Payroll SAP software and develop associated business processes and reports
  • Provide a secure and reliable system that meets current and future user needs
  • Implement the system with minimal disruption to ongoing business operations
  • Ensure focus on organizational change management (readiness, work transformation, and system/process acceptance) including the transformation of the current DOT Payroll, Central Payroll and PMIS organizations
  • Develop the business processes around the system's strengths, rather than the system around current business processes
  • Provide training for the project team, technical users and end-users
  • Enable state employees to support and maintain the system on an ongoing basis
  • Provide strong technical infrastructure for future innovations and scalability
  • Establish statewide standard processes that are based on recognized best business practices

Implementation Phases

BEACON is using SAP's accelerated ERP implementation process ASAP (Accelerated SAP) to complete the HR/Payroll initiative. This methodology divides the implementation into five distinct phases.

ASAP Roadmap
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Phase
Activities
Project Preparation During "Project Prep," the project team begins planning for implementation. A statement of work is defined and a detailed project plan is drafted.
Business Blueprint During "Business Blueprint," the BEACON project team and HR/Payroll stakeholders analyze existing processes and functionality to determine how to implement SAP.
Realization During "Realization," the project team will configure the software in accordance with the processes developed during Blueprinting. Legacy data will be converted to SAP's data warehouse.
Final Preparation During "Final Preparation," the project team completes its last activities in preparation for the "Go Live." This includes testing the new system and training State employees to use the new system.
Go Live & Support The system is moved into production during the "Go Live and Support" phase and the new HR/Payroll system is fully functional.