About BEACON: Impacted Systems: Personnel Management Information System (PMIS)
Business Purpose:
The Personnel Management Information System (PMIS) is the main Human Resource system for state employees, providing a centralized data repository for state employee personnel records. The system maintains standard employee and position data such as hire date, classification, position, demographic information, organizational assignment, salary information, employment status, and grievance information.
Capabilities:
- PMIS is accessed by every state agency's personnel office and has over 3,000 users
- Each month PMIS accommodates over 1,250,000 online transactions/queries
- The system provides approximately 1,000 hardcopy report requests per month, many handled by the ZEKE automated scheduler.
- PMIS provides complete position and employee histories dating back to 1980 and provides document-imaging files dating back to 1990.
- PMIS provides 25 major online files containing approximately 30 million data records as well as 80 online queries that allow users to set multiple variables and filters.
- PMIS is automatically updated from personnel action forms entered by the agencies. The forms may be entered from the department, division or section level within an organization, and these forms are electronically routed through various approval processes prior to being posted to the database.
- PMIS generates 300 separate downloads of system data a month to approximately 35 agencies to satisfy agency-specific reporting needs.
Agencies are required to use PMIS for transactions that affect budget and payroll, employee grievance information, performance ratings, and disciplinary actions. All other functions of PMIS are optional and have been developed in response to user requests.
Technical Platform:
Originally written in the COBOL programming language, PMIS resides on a mainframe IMS/DB2 database and has been in use for over 25 years.